Lyron
Finance

Automate Debt Collection & Payment Reminders

Outstanding receivables cost liquidity. Our automation handles payment reminders, dunning levels and escalations – polite, legally compliant and entirely hands-off.

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Review practical examples and time potential

The Problem

Open invoices cost liquidity and nerves

Many SMBs manage open items in Excel or tick them off manually in their accounting tool. Reminders go out inconsistently or late, payments are reconciled by hand and customers get chased even after they have paid.

The result: longer payment terms, higher write-offs and unnecessary friction with good customers.

Typical problems:

  • close Reminders get forgotten or sent late
  • close Incoming payments are reconciled manually
  • close Customers receive reminders despite paying
  • close No consistent dunning-level logic
The Solution

The dunning process runs silently in the background

Incoming payments are reconciled automatically, overdue invoices chased according to your rules.

sync

Payment reconciliation

Automatic matching of bank account and open invoices – no more double reminders.

mail

Multi-stage reminders

Friendly reminder, 1st dunning, 2nd dunning – with your templates and deadlines.

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Escalation & reporting

For persistent non-payers: handover to collections or accounting, plus liquidity report.

Integrations

Works with your existing tools

Lexoffice
sevDesk
DATEV
Stripe
FastBill
Salesforce
Included

What you get

  • check_circle

    Fully configured workflows

    Approval processes in Power Automate, SharePoint forms, and Teams integration

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    Documentation & onboarding

    Comprehensive documentation and training for process owners and employees

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    30 days support

    Assistance with questions and minor adjustments after go-live

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Ready to reduce your receivables?

Let's discuss in a free consultation how we can automate your debt collection.

Free Consultation
Practical guide

Where automated receivables follow-up creates value in everyday work

Open receivables are prioritised by due date, amount and customer status; suitable reminders and internal escalations start transparently.

Three concrete operating scenarios to compare with your own process.
01

Send a considerate reminder

The first reminder reflects due date, customer type and communication already documented.

02

Match payments automatically

New payments stop active sequences and update the status.

03

Escalate exceptions deliberately

Disputed or important cases receive context, a deadline and a clear owner.

A strong fit when …

Documents, amounts and approvals follow explicit rules; exceptions must remain visible instead of being decided silently.

  • You handle recurring open receivables using repeatable rules.
  • The intake, target system and accountable business role can be named clearly.
  • Exceptions are allowed to remain visible and move to people deliberately.
Transparent potential estimate

Estimate time savings with your own volume

The calculator uses 12 minutes today and 3 minutes after automation as fixed example assumptions. It does not replace process analysis.

Illustrative estimate based on the visible assumptions — not a guarantee.

27Hours per month
324Hours per year
Additional measures after launch Cycle time Exception rate On-time handoffs
Frequently asked questions

What decision-makers should know before starting

How does automated receivables follow-up work in practice?
An invoice passes its due date or a promised payment date is missed. The workflow then validates the required data, runs approved steps and routes exceptions to the responsible person with context.
Which systems can be connected?
Typical integrations include DATEV, Lexoffice, sevDesk, ERP, Microsoft 365. The decisive factors are a stable interface and clearly defined ownership of each data field, not a specific tool.
Which tasks deliberately stay with the team?
Disputes, strategic customers, instalment plans and legal steps stay with accounting, sales or legal advisers.
How is the automation introduced?
We document validation rules, approval limits and target systems, test with anonymised documents and release the workflow in stages. A tightly scoped first process typically takes 3–6 weeks; scope, interfaces and approvals determine the actual plan.
How can the benefit be measured?
Before implementation we record volume and current handling time. After launch we also compare Cycle time, Exception rate, On-time handoffs. The calculator on this page is a transparent estimate, not a promise.
automated invoice creation e-invoicing automation automated travel and expense processing
Content reviewed on 26 July 2026 About Lyron AI
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