Lyron
Finance

Travel & Expense Management Automation

Receipts in shoeboxes, Excel forms, weeks of reimbursement delays. We replace the entire process with a photo – AI extracts the data, approval happens in one click, booking runs straight into your accounting system.

Free Consultation See pricing

Review practical examples and time potential

The Problem

Expense reports eat time on both sides

Employees collect receipts, fill in Excel templates and wait weeks for reimbursement. Accounting retypes everything, chases missing receipts and reconciles with credit-card statements by hand.

The result: high process costs, frustrated employees and VAT deductions that are lost because receipts go missing.

Typical problems:

  • close Paper receipts get lost
  • close Manual entry in Excel and accounting
  • close Slow reimbursement frustrates employees
  • close VAT deductions lost due to missing receipts
The Solution

Snap, approve, booked

From the receipt to the booking in your accounting system – without any manual re-entry.

photo_camera

Snap the receipt

Employees photograph the receipt from the app – AI reads amount, date, VAT and vendor.

check_circle

One-click approval

Managers approve in Teams or Slack. Policy rules flag anything unusual automatically.

account_balance

Direct booking

Approved expenses flow directly into DATEV, Lexoffice or your ERP – including cost-center allocation.

Integrations

Works with your existing tools

DATEV
Lexoffice
sevDesk
SAP
Personio
Microsoft Teams
Included

What you get

  • check_circle

    Fully configured workflows

    Approval processes in Power Automate, SharePoint forms, and Teams integration

  • check_circle

    Documentation & onboarding

    Comprehensive documentation and training for process owners and employees

  • check_circle

    30 days support

    Assistance with questions and minor adjustments after go-live

Related Solutions

You might also be interested in these

Internal Ticketing System in Microsoft 365

Replace your external helpdesk tool: A complete internal ticketing system with SharePoint, Teams, and Power Automate.

Automatic Invoice Creation & Sending

Automate your invoicing: From generating invoices from CRM/ERP data to automatic email delivery including PDF creation.

IT Asset Management & Tracking

Tracking of hardware, licenses, and maintenance schedules.

Lead Capture with CRM Integration

Website leads are automatically captured in CRM, qualified, and the sales team is notified.

Ready to end the expense-report pain?

Let's discuss in a free consultation how we can automate your expense process.

Free Consultation
Practical guide

Where automated travel and expense processing creates value in everyday work

Receipts, travel data and approvals are captured centrally, checked against policy and prepared completely for accounting.

Three concrete operating scenarios to compare with your own process.
01

Capture receipts on mobile

Photo, amount, date and merchant are assigned directly to a trip or cost centre.

02

Apply expense policy

Limits, required fields and receipt types are checked before approval.

03

Prepare accounting handoff

Approved records move to the target system with the original receipt and validation status.

A strong fit when …

Documents, amounts and approvals follow explicit rules; exceptions must remain visible instead of being decided silently.

  • You handle recurring expense receipts using repeatable rules.
  • The intake, target system and accountable business role can be named clearly.
  • Exceptions are allowed to remain visible and move to people deliberately.
Transparent potential estimate

Estimate time savings with your own volume

The calculator uses 8 minutes today and 2 minutes after automation as fixed example assumptions. It does not replace process analysis.

Illustrative estimate based on the visible assumptions — not a guarantee.

36Hours per month
432Hours per year
Additional measures after launch Cycle time Exception rate On-time handoffs
Frequently asked questions

What decision-makers should know before starting

How does automated travel and expense processing work in practice?
An employee uploads a receipt or submits a travel expense claim. The workflow then validates the required data, runs approved steps and routes exceptions to the responsible person with context.
Which systems can be connected?
Typical integrations include DATEV, Microsoft 365, HR-System, ERP, Mobile Upload. The decisive factors are a stable interface and clearly defined ownership of each data field, not a specific tool.
Which tasks deliberately stay with the team?
Unclear hospitality purposes, missing receipts, policy deviations and tax exceptions are not approved automatically.
How is the automation introduced?
We document validation rules, approval limits and target systems, test with anonymised documents and release the workflow in stages. A tightly scoped first process typically takes 3–6 weeks; scope, interfaces and approvals determine the actual plan.
How can the benefit be measured?
Before implementation we record volume and current handling time. After launch we also compare Cycle time, Exception rate, On-time handoffs. The calculator on this page is a transparent estimate, not a promise.
automated invoice creation e-invoicing automation automated receivables follow-up
Content reviewed on 26 July 2026 About Lyron AI
arrow_back Back to all products