Lyron
Microsoft 365

Approval Workflows in Microsoft 365

No more paper wars: Digital approval workflows directly in Microsoft Teams – from simple approvals to complex multi-stage processes.

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Review practical examples and time potential

The Problem

Paper-based approvals slow you down

Requests are still filled out on paper, sent around via email, or managed in Excel spreadsheets. This leads to unclear responsibilities, long waiting times, and no way to track status.

This costs valuable time, delays important decisions, and frustrates employees.

Typical problems:

  • close Paper-based requests and forms
  • close Unclear responsibilities
  • close Long waiting times for approvals
  • close No status tracking
The Solution

Digital workflows in Microsoft Teams

From vacation requests to investment approvals – with our automated workflows, everything runs digitally, transparently, and traceably.

approval

Digital Approvals

Simple approval directly in Teams or Outlook with one click.

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Multi-stage Workflows

Complex approval chains with conditional logic and roles.

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Reminders & Escalation

Automatic notifications and escalation on timeout.

Integrations

Works with your existing tools

Microsoft Teams
SharePoint
Power Automate
Outlook
Planner
Dynamics 365
Included

What you get

  • check_circle

    Fully configured workflows

    Approval processes in Power Automate, SharePoint forms, and Teams integration

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    Documentation & onboarding

    Comprehensive documentation and training for process owners and employees

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    30 days support

    Assistance with questions and minor adjustments after go-live

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Ready for digital approvals?

Let's discuss in a free consultation how we can digitize your approval processes in Microsoft 365.

Free Consultation
Practical guide

Where digital approval workflows creates value in everyday work

Requests and decisions are managed in Microsoft 365 with complete information, role-based approval levels, reminders and an audit trail.

Three concrete operating scenarios to compare with your own process.
01

Approve investments

Amount, cost centre and category determine the correct approval chain automatically.

02

Keep requests complete

Required information and attachments are validated before a decision is requested.

03

Prove decisions

Time, comment and participating roles remain traceable for every request.

A strong fit when …

Microsoft 365 is already the main workplace and information should move reliably between Teams, SharePoint, Outlook and Planner.

  • You handle recurring approvals using repeatable rules.
  • The intake, target system and accountable business role can be named clearly.
  • Exceptions are allowed to remain visible and move to people deliberately.
Transparent potential estimate

Estimate time savings with your own volume

The calculator uses 11 minutes today and 3 minutes after automation as fixed example assumptions. It does not replace process analysis.

Illustrative estimate based on the visible assumptions — not a guarantee.

34.7Hours per month
416Hours per year
Additional measures after launch Open requests Approval time Status enquiries
Frequently asked questions

What decision-makers should know before starting

How does digital approval workflows work in practice?
A complete request is submitted through a form, Teams or SharePoint. The workflow then validates the required data, runs approved steps and routes exceptions to the responsible person with context.
Which systems can be connected?
Typical integrations include Microsoft Teams, Power Automate, SharePoint, Outlook, Approvals. The decisive factors are a stable interface and clearly defined ownership of each data field, not a specific tool.
Which tasks deliberately stay with the team?
Conflicts of interest, unusual amounts and decisions outside documented guardrails move to a higher approval level.
How is the automation introduced?
We use existing Microsoft 365 structures, clarify roles and permissions, and introduce the process with one pilot team first. A tightly scoped first process typically takes 2–5 weeks; scope, interfaces and approvals determine the actual plan.
How can the benefit be measured?
Before implementation we record volume and current handling time. After launch we also compare Open requests, Approval time, Status enquiries. The calculator on this page is a transparent estimate, not a promise.
support tickets in Microsoft Teams SharePoint document workflows internal ticketing in Microsoft 365
Content reviewed on 26 July 2026 About Lyron AI
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